Whether it’s following up on work, assigning tasks, checking on your business mail, or merely replying to customers, it can all be done from your phone.
Yes, it is that simple. But do not go running home or rushing off to your next vacation destination just yet! We will need to establish ways to get all of this done and more without being in the office. Keep reading to discover the key factors you need to consider when managing your business while traveling or being away.
Key Factors to remotely managing your business:
Conduct Regular Meetings:
Everyone doesn’t need to be huddled up in the conference room to perform a good meeting; you can get distant employees, freelancers, and workers in the office all in exactly the same meeting with only an internet connection.
Now meeting on a daily or even weekly basis can be difficult as you’re traveling because you are mostly busy and have other things to tackle. However, meeting with the managers weekly or bi-weekly will reassure your presence at the workplace and confirm your supervision on all company matters.
You can easily conduct meetings via Skype or Google Hangouts where everyone can see each other and even share files if necessary. You can even use Google Slides for presentations or Team Viewer to share your monitor with everybody for demonstration.
Make certain to regularly interact with your employees no matter where you are and build intimate relationships with them which can evolve into trust. If that is accomplished, you’ll never need to worry about business when you are away.
You being away from the workplace should not mean work does not get done or is on pause. Technology produced a solution for slacking or idle employees, time tracking software. This type of software lets you monitor employees working hours so you will always be updated with who arrived late or who worked overtime.
Employees will have the ability to monitor their changes, breaks, and leave notes on their work progress.
There are many types of time tracking software, some are essentially focused on monitoring working hours like ClockIn Portal that generate timesheets and can be integrated with payroll systems.
Others include a project management attribute like Zoho Projects in which you can share projects, assign tasks, and follow-up on tasks.
You can also use essential project management software like Basecamp or Asana that mainly concentrate on getting work done efficiently. Project management software allows you to assign tasks, update them with comments, set deadlines, add attachments, and mark them as complete. With a straightforward tracking method of working hours and work progress, employees will feel obligated to remain focused and get things done quicker.
Handle Business Mail Instantly:
While traveling, your mail is something that you should not forget about. Neglecting your mail for even a few days can lead to problems. Unattended mail can be important contracts from customers, documents from investors or partners, or feedback from the customers.
A virtual mailbox is a mailbox that you can get online and handle your mail. The choices vary from shredding any file or forwarding packages to opening, archiving, or downloading mail in just a couple minutes. Your mail is delivered to secure mail facilities in which the envelope is scanned and uploaded to your own cloud-based mailbox that you control.
So not only can it be remote access to your important mail, but it removes the need for a mailroom! This means lesser paper storage, no email operators, and quicker mail operations, a win-win for you and your pocket.
Now, you are all set!
With your business essentials all in check, it is easy to travel whenever needed without worrying about work falling behind or inefficiently managing your company.